Data Protection  policy

Cambridge SU's Data Protection Policy makes commitments and provides guidance for Cambridge SU internally on how we protect personal information we interact with as part of our work as a students’ union.

Our work to keep personal information safe, secure and proportionate to our needs is ongoing. We have a protocol in place for reporting data breaches should they occur. Rich Wiltshire, Cambridge SU's CEO, is our dedicated Data Protection Officer; this role is enacted on behalf of the Board of Trustees. To find out more about how we use and manage personal information, please click the appropriate policy link below:

Students using our Student Advice Service may also wish to view the Student Advice Service Confidentiality policy which sits in tandem with the Cambridge SU Data Protection Policy which explains in full how we use, store and manage student data within our charitable work. 

If you would like to know more about your rights, or more about Data Protection legislation, the University has some helpful pages.


Subject Access Requests

You can request information that we hold about you in writing to We may also request further information that helps us fulfil your request as far as we are able. We will also need to be satisfied you are who you say you are. You will be asked to pay a £10 fee if your requests are unfounded or excessive.

If submitting a request, we advise you to be as specific as you can in the information you are asking from us; this is so we can comply with your request as far and as best as possible. Subject Access Requests require a response within 40 days.



Like most websites, we use analytics and “cookies” to help us make our site – and the way you use it – better. ur Cookies Policy helps keep our members informed about their online behaviours and what information is stored about them when they are using Cambridge SU websites.


What are cookies?

Cookies mean that a website will remember you. They’re small text files that sites transfer to your computer (or phone or tablet). They make interacting with a website faster and easier – for example by automatically filling your name and address in text fields. In addition, the type of device you’re using to access our website and the settings on that device may provide us with information about your device, including what type of device it is, what specific device you have and what operating system you’re using. Your device manufacturer or operating system provider will have more details about what information your device makes available to us. 


How can I prevent cookies from being used?

You can, should you choose to, disable the cookies from your browser and delete all cookies currently stored on your computer or smart device. You can find out how to do this for your particular browser by clicking "help" on your browser's menu or by visiting However, please be aware that should you choose to disable cookies from your browser it may prevent you from taking full advantage of our Sites and some of our Sites may fail to work properly which will greatly impact on your use and enjoyment of our Sites. You will see from the section below headed "How we use cookies" that most of the cookies used by us are recognised as being essential cookies, which are required in order to make our Sites work.


How does Cambridge SU use cookies? 

We use cookies on all of our Sites. However, we do not collect or store personal data via the cookies used on any of our Sites. When someone visits one of our Sites we collect standard internet log information. We do this to find out things such as the number of visitors to the various parts of our Sites. We collect this information in a way which does not individually identify you. If, in the future, we decide that we do want to collect personally identifiable information by using cookies, on any of our Sites, we will be up front about this. We will make it clear when we will collect such personal information, how we will collect it and what we intend to do with it.


1st Party Cookies

Google Analytics - These cookies are used to collect information (non-personal information) about how visitors use our Sites. We use the information to compile reports, which will help us to monitor our Sites performance and enable us to improve our Sites, where necessary. This cookie collects information in an anonymous form, including the number of visitors to our Sites, where visitors have come from and the pages they have visited. Google Analytics has been assessed as posing a very low intrusiveness level to you however Google has produced a plugin for browsers that helps you to opt out of this form of analytics if you do not wish us to use it.

Find out more:


3rd Party Cookies

Third party cookies are cookies that have been written on to your browser or device by a website that is different from the website you are actually visiting (i.e. by a site other than ours, in this case). We do not use 3rd Party Cookies.