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Statements issued by members of the Regent House
To enable members of the Regent House to make known their views on questions which are to be the subject of a ballot, the Council have authorized the Registrary to arrange for the circulation of statements on such issues, provided that any such statement is signed by at least ten members of the Regent House. The University will bear the cost of reproducing and circulating such a statement if it reaches the Registrary by 1 p.m. on a day specified by the Council; each statement must bear the names and initials (in block capital letters) of the signatories. The specified day will be not earlier than the eighth day (or exceptionally the seventh day) following the publication of the Council's Notice announcing a ballot; provided that the Registrary may accept up to twenty-four hours later a statement signed by a representative of the body whose proposal is to be voted on. In order that they may be readily available for reference, all statements which have been issued as fly-sheets will be published in the Reporter after the proposals to which they relate have been voted on. In relation to any statements made in a fly-sheet which may be held to be defamatory, the Council have agreed that the Registrary, after consultation with the Vice-Chancellor, shall have discretion to decide whether such statements are to be included in the fly-sheet as published in the Reporter. The Registrary will inform the Council of any amendment made to a fly-sheet in this way.
Statements issued by members of the Senate
Arrangements similar to those described in paragraph 6 will apply mutatis mutandis to statements issued by members of the Senate in connection with ballots of the Senate. Such statements will not be circulated as fly-sheets, but will be published in the Reporter before the ballot.
Statements issued by registered students and sabbatical officers of Cambridge University Students’ Union and the Graduate Union
The procedure described in paragraph 6 above for the issue of fly-sheets by members of the Regent House will apply mutatis mutandis to fly-sheets issued in connection with ballots of the Regent House by registered students and sabbatical officers of the University of Cambridge Students’ Union (the Union). The Vice-Chancellor may, however, determine on a particular occasion that such members may not submit fly-sheets. Fly-sheets must be signed by ten such members, of whom at least five must be from among the following: the sabbatical officers of the Union, the three student members of the Council, the Presidents of College Junior Combination Rooms and Middle Combination Rooms (or their equivalents) and, in the case of a proposal from a Faculty Board or similar body, the student members of the body concerned. The Council has agreed that the Vice-Chancellor may, for reasons of economy, limit the number of such fly-sheets to be published on any occasion and that such a limitation may be announced at the outset or when the total number of fly-sheets is known. Fly-sheets signed by such members will be circulated to members of the Regent House only.